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DC National Rare Book Fair
Gateway Marriott - Crystal City, VA
Rules and Release
Booth Fees: Booth fees are payable in two installments. All booth fees and extras must be paid within 30 days of the fair or space may be released at the discretion of show management. Dealer will not be allowed to set up with an open balance unless prior arrangements have been made in writing.
Cancellation: All cancellations must be in writing. The following penalties will apply:
before 60 days prior to the show..............$50 bookkeeping charge
31-60 days prior to the show......50% of the total booth fee
within 30 days of the show..............100% of the total booth fee.
In the event that Management can re-rent the space, Management may, in its discretion, refund any or all of the penalty. A “no-show” will be responsible for the total booth rent.
Set-up of booths must be complete by the time the show opens and may not be dismantled until show closing.
·Booths must be staffed at all times.
·Dealer must keep all merchandise, chairs, and helpers within the boundaries of the booth as established by show management.
·Display fixtures may not exceed 7 feet in height; exposed structures and tables must be properly covered, tables to the floor and walls front and back.
·Table drapes and wall coverings must be flame-retardant and tables must be covered to the floor on all sides.
·Dealer may not share its booth with another dealer without the written permission of management.
·Dealer may not display any sign which states “sale” or “discount”in their booth without approval of management.
· Management, at its sole discretion, may require that Dealer remove any unauthorized item, or any other items which are not in keeping with the Show's image.
· All items for sale must be priced and Dealer must provide customer with a receipt which provides Dealer's name and phone number and which states a description of the item purchased. Dealer will abide by the security procedure of sealing the bag with the supplied stickers.
Liability: Impact Events Group, Inc., and The Gateway Marriott their members, agents, officers, employees, and sponsors will not be liable for property damage, loss or personal injury which may occur on or about or in transit to or away from any part of the subject premises, including property handled by porters. (Insurance for merchandise and liability insurance is available through the Antiques and Collectibles Dealers Association by calling 800- 287- 7127. It is recommended that dealers obtain their own insurance against theft and liability).
Hold Harmless: Dealer will hold Impact Events Group, Inc., and The Gateway Marriott harmless and will indemnify each of them against all liability and expenses arising out of any claim of injury, or damage to property, resulting from Dealer's conduct, together with all costs in connection to the defense thereto, including attorney fees. Dealer understands that porters are not employees of Impact Events Group or The The Gateway Marriott. They may be hired directly by the Dealer. Dealer is responsible to supervise the porter and hold the porter harmless for any breakage caused by the transporting of the Dealer’s merchandise into the building.
Force Majeure: In the event that The Gateway Marriott or any portion is unavailable whether for the entire event, or a portion of the event as a result of Acts of God, war, terrorism, or any other cause or if Management decide that because of any such cause it is necessary to cancel, postpone or re-site the Show, or reduce the operating hours, Impact Events Group, Inc. will not be liable for any direct or consequential damages but may, at it’s sole discretion, reimburse a portion or entire booth fees paid to that time. If Management cancels show for any non force-majeure reason, all payments made will be refunded.
Legal: Dealer agrees to abide by all federal, state and municipal laws, regulations, and bylaws. Dealer is responsible to collect the applicable NY sales tax and remit it to the Dept. of Revenue. All suits and proceedings will be brought in the Commonwealth of Massachusetts and all disputes will be resolved in accordance with Massachusetts law.
Amendment: These rules may be amended by Management from time to time with prior notificatio